Remote Cloud Accounting UK Kent

If you're running a business, managing your accounts efficiently matters—and cloud accounting lets you access your finances from anywhere, work with your accountant remotely, and stay compliant with Making Tax Digital. Cloud accounting uses online software (accessed via web browser or mobile app) to manage financial records, invoices, expenses, and reporting, with data stored securely in the cloud rather than on local computers. Cloud accounting allows access to financial data from anywhere, at any time, using any device with internet access, making it ideal for remote work and businesses with multiple locations. Making Tax Digital (MTD) for VAT requires VAT-registered businesses to keep digital records and submit VAT returns using compatible software, making cloud accounting essential for MTD compliance (gov.uk Making Tax Digital).

The problem is most businesses don't understand cloud accounting or how to set it up properly. They don't know which software to choose, struggle to set up cloud accounting systems, don't understand MTD requirements, or find the process confusing and time-consuming. That causes problems—using unsuitable software, MTD compliance issues, manual processes that waste time, lack of real-time financial visibility, and stress from trying to manage accounts efficiently.

We provide remote cloud accounting services for businesses across Kent: cloud accounting setup (helping you choose the right cloud accounting software, set up your accounts, configure bank feeds, and integrate with other systems), remote accounting support (providing remote accounting services using cloud accounting software, accessing your accounts online, and providing support from anywhere), MTD compliance setup (ensuring your cloud accounting software meets MTD requirements, setting up digital record-keeping, and configuring VAT return submission), bank feeds and reconciliation (setting up automatic bank feeds, configuring reconciliation rules, and automating bank reconciliation), invoicing and expense management (setting up invoicing systems, expense tracking, receipt scanning, and payment processing), financial reporting (setting up financial reporting, customised reports, dashboards, and automated reporting), training and support (providing training on cloud accounting software, ongoing support, and help with day-to-day accounting tasks), and ongoing maintenance (providing ongoing support for cloud accounting, software updates, troubleshooting, and system maintenance). Whether you're a business in Medway needing cloud accounting setup, a company in Maidstone wanting remote accounting support, or a business in Canterbury needing MTD compliance help, we'll provide your remote cloud accounting services that work. No confusion, no compliance issues—just efficient cloud accounting that lets you manage your finances from anywhere and stay compliant.

What this helps you do (fast)

• Access your accounts from anywhere — We'll set up cloud accounting so you can access your financial data from anywhere, at any time, using any device. Remote access improves flexibility.
• Work with your accountant remotely — We'll provide remote accounting services using cloud accounting software, so you can work with us from anywhere without needing to meet in person. Remote working saves time.
• Stay compliant with MTD — We'll ensure your cloud accounting software meets MTD requirements, setting up digital record-keeping and VAT return submission. MTD compliance avoids penalties.
• Automate bank reconciliation — We'll set up automatic bank feeds and automated reconciliation, reducing manual work and improving accuracy. Automation saves time.
• Get real-time financial visibility — We'll set up cloud accounting systems that provide real-time financial data, so you always know where you stand financially. Real-time visibility improves decision-making.
• Save time and reduce errors — Cloud accounting automates many manual tasks, reducing time spent on accounting and improving accuracy. Time savings improve efficiency.

How it works

Step-by-step process for remote cloud accounting:

1. Discovery call — We chat about your business: what type of business you run, what your current accounting setup is (if any), whether you're VAT-registered, what cloud accounting software you're using or want to use, what your accounting needs are, what your concerns are (MTD compliance, automation, remote access), and what help you need. Understanding your situation helps us tailor cloud accounting setup.
2. Cloud accounting software selection — We help you choose the right cloud accounting software:
   • Software comparison — We compare different cloud accounting software options (Xero, QuickBooks, Sage, FreeAgent, etc.), considering features, pricing, MTD compatibility, and suitability for your business.
   • Requirements analysis — We analyse your business requirements (invoicing needs, expense tracking, VAT management, payroll integration, reporting needs, etc.) to determine which software best meets your needs.
   • Software recommendation — We provide a recommendation on the best cloud accounting software for your business, explaining why it's suitable.
   • Software setup planning — We plan cloud accounting setup, including account structure, chart of accounts, bank feeds, integrations, and user access.
   Software selection ensures you choose the right software.
3. Cloud accounting setup — We set up your cloud accounting:
   • Account creation — We create your cloud accounting account (if new) or set up access to existing account, ensuring correct business details and settings.
   • Chart of accounts setup — We set up your chart of accounts (income categories, expense categories, assets, liabilities, equity) tailored to your business type and needs.
   • Financial year setup — We set up your financial year, VAT periods (if applicable), and reporting periods, ensuring dates are correct.
   • Business settings — We configure business settings (business details, address, VAT registration, tax settings, currency, etc.).
   • User access setup — We set up user access (admin users, standard users, read-only users) and permissions as needed.
   Cloud accounting setup gets your accounts configured.
4. Bank feeds and reconciliation setup — We set up bank feeds and reconciliation:
   • Bank feed setup — We set up automatic bank feeds for all your business bank accounts, connecting bank accounts to cloud accounting software via open banking or bank feed providers.
   • Reconciliation rules — We configure automated reconciliation rules (matching rules, categorisation rules) to automate bank reconciliation where possible.
   • Reconciliation training — We provide training on bank reconciliation, showing you how to reconcile bank accounts and handle unmatched transactions.
   • Reconciliation process — We establish reconciliation process (daily, weekly, or monthly reconciliation) and best practices.
   Bank feeds and reconciliation setup automates bank reconciliation.
5. MTD compliance setup — We set up MTD compliance (if applicable):
   • MTD software verification — We verify your cloud accounting software is MTD-compatible and meets HMRC requirements for digital record-keeping and VAT return submission.
   • Digital record-keeping setup — We ensure digital record-keeping is set up correctly (all transactions recorded digitally, digital links maintained, no manual rekeying).
   • VAT return submission setup — We configure VAT return submission via cloud accounting software, ensuring returns can be submitted digitally to HMRC.
   • MTD testing — We test MTD submission to ensure it works correctly before you need to file.
   MTD compliance setup ensures MTD compliance.
6. Invoicing and expense management setup — We set up invoicing and expense management:
   • Invoicing setup — We set up invoicing systems (invoice templates, numbering, VAT settings, payment terms, automatic reminders, online payment options).
   • Expense tracking setup — We set up expense tracking (expense categories, receipt scanning, mobile expense apps, mileage tracking, expense approval workflows if needed).
   • Receipt scanning setup — We set up receipt scanning (using cloud accounting software mobile apps or third-party apps) to capture and attach receipts to expenses.
   • Payment processing setup — We set up payment processing (online payment gateways, direct debit, payment links) if applicable.
   Invoicing and expense management setup streamlines invoicing and expenses.
7. Financial reporting setup — We set up financial reporting:
   • Standard reports — We set up standard financial reports (profit and loss, balance sheet, cash flow, VAT reports, etc.).
   • Custom reports — We create custom reports tailored to your business needs (sales reports, expense reports, profitability reports, project reports, etc.).
   • Dashboards — We set up financial dashboards (visual charts, graphs, KPIs) to provide quick overview of financial performance.
   • Automated reporting — We set up automated reporting (scheduled reports, email reports) if needed.
   Financial reporting setup provides financial insight.
8. Training and onboarding — We provide training and onboarding:
   • Software training — We provide training on cloud accounting software (how to use features, navigate the software, perform common tasks).
   • Process training — We provide training on accounting processes (invoicing, expense management, bank reconciliation, VAT management, reporting).
   • Best practices — We share best practices for using cloud accounting effectively (regular reconciliation, receipt capture, invoice management, etc.).
   • Ongoing support — We provide ongoing support and answer questions as you use the software.
   Training and onboarding ensures you can use cloud accounting effectively.
9. Ongoing remote accounting support — We provide ongoing remote accounting support:
   • Remote access — We access your cloud accounting account remotely (with your permission) to provide accounting support, review accounts, and handle accounting tasks.
   • Regular reviews — We conduct regular reviews of your accounts (monthly, quarterly, or as needed) to ensure accuracy, identify issues, and provide advice.
   • Accounting tasks — We handle accounting tasks remotely (bank reconciliation, VAT returns, management accounts, year-end accounts, etc.).
   • Query support — We provide support for accounting queries, software questions, and compliance questions.
   Ongoing remote accounting support provides continuous accounting help.

We provide comprehensive remote cloud accounting services, from initial setup to ongoing support. The key is choosing the right software, setting it up correctly, automating processes, ensuring MTD compliance, and providing ongoing remote support.

Costs & timelines

Pricing factors:

• Service scope — Cloud accounting setup only vs. comprehensive service (setup, ongoing remote accounting support, regular reviews, accounting tasks) affects scope and cost.
• Business complexity — Simple businesses with straightforward finances vs. complex businesses with multiple revenue streams, projects, or activities affects setup time and ongoing support.
• Software choice — Different cloud accounting software has different costs (software subscriptions typically £10–£50+ per month depending on software and plan).
• Ongoing support level — Basic support (ad-hoc queries) vs. comprehensive support (regular reviews, accounting tasks, ongoing maintenance) affects ongoing cost.

Commonly reported ranges by local providers:

• Cloud accounting setup (one-time setup, software selection, configuration): £300–£800 (includes software comparison, account setup, chart of accounts, bank feeds, basic training)
• Standard remote cloud accounting service (setup + ongoing support): £200–£500 per month (includes cloud accounting setup, bank reconciliation, basic accounting tasks, monthly reviews, query support)
• Comprehensive remote cloud accounting service (full service, regular reviews, accounting tasks): £400–£1,000+ per month (includes comprehensive setup, ongoing remote accounting support, regular reviews, accounting tasks, VAT returns, management accounts, year-end accounts, ongoing maintenance)
• Cloud accounting software subscriptions (paid separately to software provider): £10–£50+ per month (depending on software and plan chosen—Xero, QuickBooks, Sage, etc.)

Why remote cloud accounting costs what they do:

• Setup time and expertise — Cloud accounting setup, software selection, configuration, and training require time and expertise in cloud accounting software and business accounting.
• Value provided — Remote cloud accounting helps you access accounts from anywhere, work remotely, automate processes, stay MTD compliant, and get ongoing accounting support, providing substantial value.
• Ongoing support — Ongoing remote accounting support, regular reviews, and accounting tasks require ongoing time and resources.
• Software and tools — Using cloud accounting software and tools requires understanding of software features and best practices.

Timeline: Cloud accounting setup typically takes 1–2 weeks. Training and onboarding typically takes 1–2 days. Ongoing support is provided throughout the year. Software setup and bank feeds typically take 1–2 days after account creation.

Payment: Typically invoiced monthly for ongoing service, or as a one-time fee for setup. Software subscriptions are paid separately to software providers. Payment terms are typically 14–30 days.

No hidden fees. Our price includes cloud accounting setup, training, and ongoing remote accounting support. Cloud accounting software subscriptions (if applicable) are typically charged separately by software providers. Additional services (year-end accounts, tax returns, etc.) may be charged separately if not included in ongoing support.

Kent (UK) focus

For businesses in Kent, whether you're a business in Medway needing cloud accounting setup, a company in Maidstone wanting remote accounting support, or a business in Canterbury needing MTD compliance help, remote cloud accounting helps you manage your accounts efficiently and work with your accountant remotely. Many Kent businesses don't understand cloud accounting or struggle to set it up properly, leading to MTD compliance issues and inefficient accounting processes. We help local businesses set up cloud accounting, access accounts from anywhere, automate processes, stay MTD compliant, and get ongoing remote accounting support. Cloud accounting software typically costs £10–£50+ per month depending on the software and plan chosen, with many providers offering free trials or basic plans for small businesses.

Common Kent remote cloud accounting scenarios:

• New businesses — Businesses just starting out, needing cloud accounting setup to get started properly.
• Businesses switching to cloud — Businesses switching from traditional accounting to cloud accounting, needing setup and migration support.
• MTD compliance — VAT-registered businesses needing MTD compliance setup and ongoing support.
• Remote businesses — Businesses needing remote accounting support and access to accounts from anywhere.

Remote-first, Kent-focused. We don't need to meet in person (though we can if you prefer), and we understand what Kent businesses are dealing with. Cloud accounting setup, remote accounting support, MTD compliance, ongoing maintenance—we'll provide your remote cloud accounting services that let you manage your finances from anywhere and stay compliant.

FAQs