Registered Office Service

If you're setting up a limited company or already have one, you need a registered office address—and using a registered office service can help protect your privacy and keep your business address professional. Limited companies must have a registered office address in the UK, which must be a physical address (not a PO Box) and will be publicly available on Companies House records (gov.uk registered office address). The registered office address is where official company documents and mail from Companies House and HMRC will be sent, and must be displayed on company letterheads, websites, and other business documents. Companies can use their business address as their registered office address, but many choose to use a registered office service provider to keep their business address private (especially if they work from home).

The problem is most people don't understand registered office requirements or how registered office services work. They don't realise the registered office address will be publicly available, use their home address and expose their privacy, don't know they can use a registered office service, or struggle to find a suitable registered office service provider. That causes problems—privacy concerns (home address publicly available), professional image issues (home address on public records), mail handling problems (missing important mail from Companies House or HMRC), and stress from trying to protect privacy.

We provide registered office service for limited companies across Kent: registered office address provision (providing a professional registered office address in Kent for your limited company, meeting Companies House requirements), mail handling (receiving and handling official mail from Companies House and HMRC, forwarding mail to you or holding it for collection), mail forwarding (forwarding official mail to your preferred address, ensuring you receive important documents on time), mail scanning (scanning and emailing mail to you, providing digital copies of official documents), privacy protection (protecting your privacy by keeping your business address private, especially important for home-based businesses), professional address (providing a professional business address for public records, improving your business image), and address change support (helping you change your registered office address if needed, including filing changes with Companies House). Whether you're setting up a limited company in Medway needing a registered office address, a home-based business in Maidstone wanting privacy protection, or a company in Canterbury needing professional address service, we'll provide your registered office service that works. No privacy concerns, no missing mail—just professional registered office service that keeps your address private and your mail handled properly.

What this helps you do (fast)

• Meet Companies House requirements — We'll provide a registered office address that meets Companies House requirements (UK address, physical address, not PO Box). Meeting requirements ensures compliance.
• Protect your privacy — We'll keep your business address private, especially important for home-based businesses. Privacy protection reduces risk.
• Handle official mail professionally — We'll receive and handle official mail from Companies House and HMRC, forwarding or scanning it to you. Professional mail handling ensures you don't miss important documents.
• Provide a professional address — We'll provide a professional business address for public records, improving your business image. Professional address enhances credibility.
• Save time and reduce stress — Having professional registered office service saves time and reduces stress from mail handling and privacy concerns. Time savings improve efficiency.
• Stay compliant — We'll help ensure your registered office address is correctly registered with Companies House and updated when needed. Compliance reduces risk.

How it works

Step-by-step process for registered office service:

1. Discovery call — We chat about your company: whether you're setting up a new company or need to change existing registered office address, what your current registered office address is (if existing), what your business address is (home-based, office, virtual), what your privacy concerns are, what mail handling you need (forwarding, scanning, collection), and what help you need. Understanding your situation helps us tailor service.
2. Registered office address setup — We set up your registered office address:
   • Address provision — We provide a professional registered office address in Kent (meeting Companies House requirements—UK address, physical address, not PO Box).
   • Companies House registration — We help register the address as your company's registered office address with Companies House (if setting up new company, address is registered as part of company formation; if changing existing address, we help file change of address form).
   • Address verification — We verify the address meets Companies House requirements and is suitable for use as registered office address.
   • Documentation — We provide documentation confirming registered office address service and Companies House registration.
   Registered office address setup gets your address registered.
3. Mail handling setup — We set up mail handling:
   • Mail receipt — We receive official mail from Companies House and HMRC at your registered office address.
   • Mail sorting — We sort mail to identify official documents (Companies House correspondence, HMRC correspondence, statutory notices, etc.) vs. general mail.
   • Mail forwarding options — We set up mail forwarding options based on your preferences (forward to your business address, forward to home address, hold for collection, scan and email).
   • Mail notification — We notify you when mail is received (email notification, so you know when to expect forwarded mail or when to collect).
   Mail handling setup ensures mail is handled properly.
4. Mail forwarding service — We provide mail forwarding:
   • Mail forwarding — We forward official mail to your preferred address (business address, home address, or other address you specify).
   • Forwarding frequency — We forward mail based on your preferences (immediately when received, weekly batches, monthly batches, or on request).
   • Forwarding confirmation — We confirm mail has been forwarded (email confirmation, so you know when to expect mail).
   • Tracking — We track forwarded mail to ensure it's delivered (if using tracked mail service).
   Mail forwarding ensures you receive important documents.
5. Mail scanning service (optional) — We provide mail scanning (if requested):
   • Mail scanning — We scan official mail and email digital copies to you, providing quick access to documents.
   • Scanning quality — We ensure scanned documents are clear and readable (high-quality scans, PDF format).
   • Email delivery — We email scanned documents to your preferred email address promptly (typically within 24 hours of receipt).
   • Original retention — We retain original documents for a specified period (e.g., 3 months) before secure disposal, or forward originals if requested.
   Mail scanning provides quick digital access to documents.
6. Privacy protection — We protect your privacy:
   • Address privacy — We keep your business address private (registered office address is publicly available, but your actual business address remains private).
   • Home address protection — We protect your home address from being publicly available (especially important for home-based businesses).
   • Professional separation — We provide professional separation between your registered office address and your actual business address.
   • Confidentiality — We maintain confidentiality of your business information and mail content.
   Privacy protection keeps your address private.
7. Professional address service — We provide professional address:
   • Professional address — We provide a professional business address for public records (improving your business image and credibility).
   • Address display — We ensure the registered office address is suitable for display on company letterheads, websites, and other business documents (professional address enhances credibility).
   • Business image — We help maintain a professional business image through use of professional registered office address.
   Professional address service enhances business credibility.
8. Ongoing management and support — We provide ongoing support:
   • Mail monitoring — We monitor mail received at registered office address, ensuring all official mail is handled properly.
   • Address updates — We help update registered office address with Companies House if you need to change it (filing change of address form, ensuring compliance with 14-day notification requirement).
   • Service updates — We keep you informed of any changes to registered office service or requirements.
   • Query support — We provide support for any queries about registered office service, mail handling, or address requirements.
   Ongoing management ensures continued service quality.

We provide comprehensive registered office service, from initial setup to ongoing management. The key is providing a professional address that meets Companies House requirements, handling mail properly, protecting privacy, and providing ongoing support.

Costs & timelines

Pricing factors:

• Service scope — Basic service (address provision, basic mail forwarding) vs. comprehensive service (address provision, mail forwarding, mail scanning, priority handling) affects scope and cost.
• Mail volume — Low mail volume vs. high mail volume affects handling time and cost.
• Mail forwarding frequency — Standard forwarding vs. priority forwarding (immediate, express) affects cost.
• Additional services — Mail scanning, mail storage, document retention, additional addresses affect cost.

Commonly reported ranges by local providers:

• Basic registered office service (address provision, basic mail forwarding, low volume): £50–£100 per year (includes registered office address, basic mail forwarding, standard mail handling)
• Standard registered office service (address provision, mail forwarding, mail notification, medium volume): £100–£150 per year (includes registered office address, mail forwarding, email notification, standard mail handling)
• Comprehensive registered office service (address provision, mail forwarding, mail scanning, priority handling, high volume): £150–£300+ per year (includes registered office address, mail forwarding, mail scanning, priority handling, email notification, document retention)
• Additional services (if needed): Mail scanning (£5–£15 per scan), priority forwarding (£2–£5 per item), document storage (£10–£30 per year)

Why registered office service costs what it does:

• Address provision — Providing a professional registered office address that meets Companies House requirements requires suitable premises and ongoing maintenance.
• Mail handling — Receiving, sorting, forwarding, and scanning mail requires time and attention to detail to ensure important documents are handled properly.
• Privacy and professionalism — Protecting privacy and providing professional address service adds value beyond basic address provision.
• Ongoing management — Ongoing mail monitoring, address updates, and support require ongoing time and resources.

Timeline: Registered office address setup typically takes 1–2 days (address provision, Companies House registration). Mail handling setup typically takes 1 day. Ongoing service is provided throughout the year. Address changes (if needed) typically take 1–2 days (filing change with Companies House).

Payment: Typically invoiced annually in advance, or monthly for ongoing service. Payment terms are typically 14–30 days.

No hidden fees. Our price includes registered office address provision, basic mail handling, mail forwarding, and ongoing management. Additional services (mail scanning, priority forwarding, document storage) are typically charged separately if requested.

Kent (UK) focus

For limited companies in Kent, whether you're setting up a limited company in Medway needing a registered office address, a home-based business in Maidstone wanting privacy protection, or a company in Canterbury needing professional address service, registered office service helps you meet Companies House requirements and protect your privacy. Many Kent businesses don't realise registered office addresses are publicly available or don't know they can use a registered office service, leading to privacy concerns and professional image issues. We help local companies set up professional registered office addresses, handle official mail properly, protect privacy, and maintain professional business images. The registered office address must be in the same country where the company is registered (England and Wales, Scotland, or Northern Ireland), and cannot be a PO Box number.

Common Kent registered office scenarios:

• New companies — Companies setting up and needing registered office address as part of company formation.
• Home-based businesses — Home-based businesses wanting to protect home address privacy by using registered office service.
• Virtual businesses — Virtual businesses needing professional registered office address for public records.
• Address changes — Companies wanting to change existing registered office address to protect privacy or improve professional image.

Remote-first, Kent-focused. We don't need to meet in person (though we can if you prefer), and we understand what Kent businesses are dealing with. Registered office address provision, mail handling, privacy protection, professional address service—we'll provide your registered office service that keeps your address private and your mail handled properly.

FAQs