Weekly Transactional Bookkeeping

Monthly bookkeeping works fine—until it doesn't. When you're processing hundreds of transactions a week (retail sales, supplier payments, card fees, refunds), waiting until month-end to reconcile means you're working with stale data. And stale data leads to bad decisions.

We handle your transactional bookkeeping every single week: capture every sale, every expense, every transfer, and reconcile it against your bank statement. Whether you're a retail business in Maidstone with daily card transactions, a hospitality venue in Canterbury processing hundreds of sales weekly, or an e-commerce seller in Medway with multiple payment gateways, we keep your books current. No more month-end panic, no more "where did that £500 go?", and definitely no more wondering if your cash flow is actually what you think it is.

What this helps you do (fast)

• Real-time cash flow visibility — See exactly where your money is going, week by week, not month by month
• Catch errors before they compound — That duplicate payment? The refund you forgot to record? We spot it within days, not weeks
• Reduce end-of-month backlog — When you reconcile weekly, month-end is just a formality, not a 20-hour scramble
• Stay compliant with HMRC and Companies House — Your records are always current, so deadlines don't become emergencies
• Spot trends before they become problems — Notice that supplier's prices creeping up? See a customer's payments slowing? Weekly bookkeeping gives you early warning signals
• Make better business decisions — When you know your numbers weekly, you can react faster (cut costs, chase invoices, adjust pricing)

How it works

Step-by-step weekly process:

1. Discovery call — We review your transaction volume, payment methods (card, cash, online, bank transfers), and current setup. High-volume businesses (200+ transactions/week) benefit most from weekly bookkeeping.
2. Onboarding — Connect your bank feeds (Xero, QuickBooks, or Sage) or set up weekly statement imports. We map your Chart of Accounts to match your business structure (sales categories, expense types, departments if applicable).
3. Weekly transaction capture — Every week, we categorise every transaction: sales by payment method, expenses by supplier, transfers between accounts. We match them against your bank statement and flag anything that doesn't add up (unmatched transactions, missing receipts, bank errors).
4. Weekly reconciliation — We reconcile your current account, credit card (if you use one), and payment processor accounts (PayPal, Stripe, Square) against your bank statements. You get a weekly report showing what cleared, what's pending, and any discrepancies we've found.
5. Monthly summary & reporting — At month-end, we compile your weekly data into a clean P&L, balance sheet, and cash flow forecast. But because we've been working weekly, there are no surprises—you've seen it all unfold in real-time.

We work with Xero, QuickBooks, Sage, and even Excel if that's where you're starting. Cloud-first where possible (it makes weekly reconciliation automatic with bank feeds), but we meet you where you are. Most high-transaction businesses we work with use Xero or QuickBooks because they sync with payment processors and bank feeds seamlessly.

Costs & timelines (no surprises)

Pricing factors:

• Transaction volume — A business processing 50 transactions/week costs less than one processing 500+/week
• Complexity — Multiple payment methods, e-commerce platforms (Amazon, Etsy, Shopify), multi-currency, or CIS adds review time
• Number of accounts — Reconciling one bank account is faster than multiple accounts (current, savings, credit card, payment processors)
• Software — Xero/QuickBooks setup included; legacy migrations may require a one-off setup fee

Commonly reported ranges by local providers:

• Weekly bookkeeping: £250–£600/month depending on transaction volume and complexity (typically 1.5–2x monthly bookkeeping due to frequency)
• High-volume weekly (500+ transactions/week): £500–£800/month
• Cloud accounting setup (if needed): £200–£500 one-off, includes Chart of Accounts mapping and bank feed connection

Why weekly costs more than monthly:

• More frequent work (52 reconciliations/year vs 12)
• Less time for transactions to accumulate (smaller batches = more setup per batch)
• Higher level of detail required (we're catching issues weekly, not monthly)

But weekly saves you money by:

• Preventing costly catch-up work (no month-end backlog)
• Catching errors early (duplicate payments, missing receipts) before they compound
• Improving cash flow decisions (you see problems weekly, not monthly)

Timeline: Most setups complete within 5–10 working days. Once we're set up, weekly reconciliation typically takes 1–2 days from when we receive your weekly statement. If you're behind on bookkeeping, we'll do a catch-up phase first (timeline depends on backlog size), then switch to weekly going forward.

No hidden fees. All prices exclude VAT. We offer monthly payment plans and can adjust if your transaction volume changes significantly (up or down).

Kent (UK) focus

We work with high-transaction businesses across Kent: retail shops in Maidstone processing daily card sales, hospitality venues in Canterbury with busy weekend trade, e-commerce sellers in Medway managing multiple sales channels, and construction firms handling weekly supplier payments and CIS transactions.

Kent businesses face the same HMRC deadlines as everyone else—31 January for self-assessment, quarterly VAT returns if you're registered, Companies House confirmation statements. The difference is that when your books are reconciled weekly, these deadlines aren't scary. You're not frantically trying to remember what that £127 payment to "Card Processing Ltd" was for three months ago—it's already categorised and explained in last week's report.

Weekly bookkeeping is especially valuable for:

• Retail businesses — Daily card transactions add up quickly; weekly reconciliation keeps you on top of sales and refunds
• Hospitality venues — Busy periods (weekends, holidays) generate hundreds of transactions; weekly catch-up prevents overwhelming month-end
• E-commerce sellers — Multiple payment gateways (Stripe, PayPal, Amazon Payments) plus refunds and chargebacks—weekly reconciliation is essential
• Construction firms — Weekly supplier payments, CIS transactions, and material purchases—weekly bookkeeping helps manage cash flow

Remote-first, Kent-focused. We don't need to meet in person (though we can if you prefer), but we understand the local business landscape. High-street retail in Maidstone, tourism and hospitality in Canterbury, e-commerce and logistics in Medway—we've seen it all, and we know what weekly bookkeeping looks like for each.

FAQs